We are in need of a focused cluster office manager to join our high-Achieving team at medison pharma in são paulo, your career as a full time cluster office manager is a remarkable opportunity to develop excellent you are strong in attention to detail, critical thinking and have the right aptitude for the job, then apply for the position of cluster office manager at medison pharma today!Medison is a global pharma company on a mission to help patients around the world get faster access to lifesaving, innovative, breakthrough therapies. We operate in 4 continents and over 25 countries and are growing fast. If you want to be part of our mission and help save patients by getting them the latest treatments, join us!The cluster office manager is a key member of the latam team and represents the primary internal point of coordination between the cluster affiliates and the functions on one side and between affiliates and the external vendors on the other side. You will work closely with the country manager and senior leadership to develop the internal administrative processes and ensure their smooth implementation. The com reports to the country manager, brazil and colombia and will be based in são paulo. Responsibilities:act as the point of contact between country manager and team members act as the point of contact between medison latam affiliates and the third-Party vendors support the office affiliates administration organize the registration, uploading and archiving of the relevant internal and external documents (eg contracts etc) into the internal platforms (eg teams, sharepoint etc) to ensure the financial and compliance requirements. Ensure the purchase orders (po) process including collection of the related invoices and digital archiving procedures. Check invoices received from suppliers to be properly prepared and to comply with the products/services offered by suppliers. Be a local superuser/ lead for netsuite to ensure appropriate vendor management, invoicing, raising pos, and budget overview. Upload and register the mers (monthly expense reports) of the cluster into the internal platforms (eg teams, sharepoint etc) organize the travel & accommodation of employees from the cluster for business trips and archives all necessary documentation as per the approved sops. It support for purchasing the it goods, preparing, and sending the goods, prepare the needed documents. Maintains a monthly overview of employee days of work, holidays, and other absences. Support in organizing all (e.G. Medical or commercial) events at the national and/ or international level for the affiliates within the cluster. Support employee experience activities: administrative onboarding, events, and point of contact for admin support. Assist in the implementation of various internal and external events. Support in preparing and submitting applications to the key authorities (eg health authorities, regulatory bodies, hta committees etc) support the compliance and finance teams to prepare correctly and during partners audits and on ad-Hock-Related tasks. General vendor management including establishing and validating new vendors into our systems support the medical team with kol / speaker contracts. Support the marketing & medical departments initiatives with the planning, executing, and tracking of programs. Helps with the implementation and training of medisons workflows and relevant policies. Provide support for the cluster affiliates to compliantly report the sponsorships to the local authorities as per the local legislation. Provides general administrative and ohs support for the cluster affiliates. Requirements fluency in english, portuguese and spanish university degree experience at least 10 years in an administrative role, with a minimum of 5 years in pharma (ideally a start-Up environment)self-Starter, problem solver and proactive by nature. Project management skills and good financial understanding must have strong analytical skills to analyze metrics and create reports. Highly collaborative and a team player highly motivated, organized, committed, curious, with attention to detail, assertive, empathetic, results oriented, capable to adapt to change and capable to complete tasks that have been started. Strong communication skills, open and pro-Active able to communicate effectively with multiple cultures, understands how to operate remotely across multiple countries patient-Centric. Closing date for applications is august, 25th 2023benefits of working as a cluster office manager in são paulo, sp:? Excellent benefits package? Rapid progression? Attractive packagecompetitive pay.
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